About personal information protection

3 Uses made of your personal information

• 3.1 In this section, we set out the purposes for which we use personal information that we collect via our websites and, in compliance with our obligations under European law, identify the “legal grounds” on which we rely to process the information.
• 3.2 These “legal grounds” are set out in European Data Protection Law, which allows companies to process personal data only when the processing is permitted by the specific “legal grounds” set out in law (the full description of these grounds can be found here)
• 3.3 Please note that in addition to the disclosures we have identified below, we may disclose personal information for the purposes we explain in this notice to service providers, contractors, agents, advisors (e.g. legal, financial, business or other advisors) and affiliates of CLPA that perform activities on our behalf, as well as other members of the CC-Link Partner Association.

(a)To communicate effectively with you and conduct our business
To conduct our business, including to respond to your queries, to otherwise communicate with you, or to carry out our obligations arising from any agreements entered into between you and us;

Use justification:


consent, legitimate interest (to keep you updated with news in relation to our products and services)

(b)To provide you with marketing materials
To provide you with updates and offers, where you have chosen to receive these. We may also use your information for marketing our own and our selected business partners’ products and services to you by post, email, SMS, phone and fax and, where required by law, we will ask for your consent at the time we collect your data to conduct any of these types of marketing. We will provide an option to unsubscribe or opt-out of further communication on any electronic marketing communication sent to you or you may opt out by contacting us through the “General Data Protection Inquiry” form below.


Use justification:


consent, legitimate interest (to keep you updated with news in relation to our products and services)

(c)For research and development purposes
To analyse your personal information in order to better understand your and our other clients’ services and marketing requirements, to better understand our business and develop our products and services;


Use justification:


legitimate interests (to allow us to improve our services)

(d)To monitor certain activities
To monitor queries and transactions to ensure service quality, compliance with procedures and to combat fraud;

Use justification:


legal obligations, legal claims, legitimate interest (to ensure that the quality and legality of our services)


(e)To inform you of changes
To notify you about changes to our services and products;


Use justification:


legitimate interest (to notify you about changes to our service)

(f)To ensure website content is relevant
To ensure that content from our websites is presented in the most effective manner for you and for your device, which may include passing your data to business partners, suppliers and/or service providers;

Use justification:


legitimate interest (to allow us to provide you with the content and services on the websites)

(g)To reorganise or make changes to our business
In the event that we:
(i) are subject to negotiations for the sale of our business or part thereof to a third party; (ii) are sold to a third party; or (iii) undergo a re-organisation, we may need to transfer some or all of your personal information to the relevant third party (or its advisors) as part of any due diligence process for the purpose of analysing any proposed sale or re-organisation. We may also need to transfer your personal information to that re-organised entity or third party after the sale or reorganisation for them to use for the same purposes as set out in this policy.

Use justification:


legitimate interest (in order to allow us to change our business)

(h)In connection with legal or regulatory obligations
We may process your personal information to comply with our regulatory requirements or dialogue with regulators as applicable which may include disclosing your personal information to third parties, the court service and/or regulators or law enforcement agencies in connection with enquiries, proceedings or investigations by such parties anywhere in the world or where compelled to do so. Where permitted, we will direct any such request to you or notify you before responding unless to do so would prejudice the prevention or detection of a crime.


Use justification:


legal obligations, legal claims, legitimate interest (to cooperate with law enforcement and regulatory authorities)

4 Transmission, storage and security of your personal information

Security over the internet
• 4.1 No data transmission over the Internet or website can be guaranteed to be secure from intrusion. However, we maintain commercially reasonable physical, electronic and procedural safeguards to protect your personal information in accordance with data protection legislative requirements.
• 4.2 All information you provide to us is stored on our or our subcontractors’ secure servers and accessed and used subject to our security policies and standards. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential and for complying with any other security procedures that we notify you of. We ask you not to share a password with anyone.
Export outside the EEA
• 4.3 Your personal information may be accessed by staff or suppliers in, transferred to, and/or stored at, a destination outside the country in which you are located, whose data protection laws may be of a lower standard than those in your country. We will, in all circumstances, safeguard personal information as set out in this Privacy Policy.
• 4.4 Where we transfer personal information from inside the European Economic Area (the EEA) to outside the EEA, we may be required to take specific additional measures to safeguard the relevant personal information. Certain countries outside the EEA have been approved by the European Commission as providing essentially equivalent protections to EEA data protection laws and therefore no additional safeguards are required to export personal information to these jurisdictions. In countries which have not had these approvals (see the full list here), we will establish legal grounds justifying such transfer, such as EU Commission-approved model contractual clauses, or other legal grounds permitted by applicable legal requirements.
• 4.5 Please contact us through the “General Data Protection Inquiry” form below if you would like to see a copy of the specific safeguards applied to the export of your personal information.
Storage limits
• 4.6 Our retention periods for personal data are based on business needs and legal requirements. We retain personal data for as long as is necessary for the processing purpose(s) for which the information was collected, and any other permissible, related purpose. For example, we may retain certain transaction details and correspondence until the time limit for claims arising from the transaction has expired, or to comply with regulatory requirements regarding the retention of such data. When personal data is no longer needed, we either irreversibly anonymise the data (and we may further retain and use the anonymised information) or securely destroy the data.

5 Your rights & contacting us

Marketing
• 5.1 You have the right to ask us not to process your personal information for marketing purposes. From time to time, we will inform you if we intend to use your information for certain types of marketing activities, or if we intend to disclose your information to certain categories of third parties for such purposes. You can exercise your right to prevent such processing by not checking certain boxes on the forms we use to collect your personal information. You can also exercise the right at any time by contacting us as set out in the “General Data Protection Inquiry”form below.
Updating information
• 5.2 We will use reasonable endeavours to ensure that your personal information is accurate. In order to assist us with this, you should notify us of any changes to the personal information that you have provided to us by contacting us as set out in the “General Data Protection Inquiry” form below.
Your rights
• 5.3 If you have any questions in relation to our use of your personal information, you should first contact us as per the “General Data Protection Inquiry” form below. Under certain conditions, you may have the right to require us to:

(a) provide you with further details on the use we make of your information;

(b) provide you with a copy of information that you have provided to us;

(c) update any inaccuracies in the personal information we hold (please see paragraph 5.2);

(d) delete any personal information that we no longer have a lawful ground to use;

(e) where processing is based on consent, to withdraw your consent so that we stop that particularprocessing (see paragraph 5.1 for marketing);

(f) object to any processing based on the legitimate interest ground unless our reasons for undertakingthat processing outweigh any prejudice to your data protection rights; and

(g) restrict how we use your information whilst a complaint is being investigated.



• 5.4 Your exercise of these rights is subject to certain exemptions to safeguard the public interest (e.g. the prevention or detection of crime) and our interests (e.g. the maintenance of legal privilege). If you exercise any of these rights we will check your entitlement and respond in most cases within a month.
• 5.5 If you are not satisfied with our use of your personal information or our response to any exercise of these rights you have the right to complain to the Regulator.
Contacting us

• 5.6 Depending on where you are located, the “data controller” of your personal information processed by us under this Privacy Policy will be different.
• 5.7 If you have any questions in relation to this policy, please contact us as pert “General Data Protection Inquiry” form below.

6 Cookies policy

• 6.1 We use cookies on the websites. To find out more about how we use cookies, please see our Cookies Policy

7 Changes to our Privacy Policy and/or Cookies Policy

• 7.1 We may change the content of our websites and how we use cookies and consequently our Privacy Policy and our Cookie Policy may change from time to time in the future. If we change this Privacy Policy or our Cookies Policy, we will update the date it was last changed below. If these changes are material, we will indicate this clearly on our Websites.
• 7.2 This Privacy Policy was last updated on 10.12.2020.

Use of personal information under EU data protection laws must be justified under one of a number of legal “grounds” and we are required to set out the grounds in respect of each use in this policy. We note the grounds we use to justify each use of your information next to the use in the “Uses of your personal information” section of this policy.

These are the principal legal grounds that justify our use of your information:

where you have consented to our use of your information (you will have been presented with a consent form in relation to any such use and may withdraw your consent by contacting us as per the “General Data Protection Inquiry” form below.

where your information is necessary to enter into or perform our contract with you.

where we need to use your information to comply with our legal obligations.

where we use your information to achieve a legitimate interest and our reasons for using it outweigh any prejudice to your data protection rights.

where your information is necessary for us to defend, prosecute or make a claim against you, us or a third party.